Operations Assessments

ZoomCFO operational assessments are designed to provide objective analysis of overall business operations with a deep dive review of accounting processes, systems, reporting and controls. We interview key employees, conduct a thorough review of accounting functions and workflows and prepare a written report covering current operations with recommendations to improve efficiencies and support future growth.

These are relatively quick assessments (usually performed in two to three weeks depending on the complexities of the business). Key areas covered by the assessments include:

• Company Snapshot:
• Vision, mission and strategic objectives
• Company size by revenue and number of employees and contractors
• Primary product and service offerings, target markets and value propositions
• Accounting Deep Dive Assessment:
• Current staff, Org Chart and contact info
• Software systems in place
• Historical financial statements review (last 2 years monthly detail BS, P&L and CF if available)
• Current year financial statements by month, operating Budget and any financial forecasts
• Sales and profitability by customer, by project if available (last 2 years and YTD)
• Trending revenue, profitability and key operating ratios
• Identifying and documenting:
• Bank accounts, credit cards and credit facilities in place
• Billing and collections processes
• Procurement and payables processes
• Employee / contractor time and expense reporting and reimbursement processes and systems
• Payroll processing, compensation and incentive plans
• Employee Handbook, existing benefit plans and travel policy
• Month end close procedures
• Financial reporting, who prepares, who reviews
• Operations Assessment:
• Historical financials, current run rate and profitability by lines of reporting
• Company Org Chart and personnel by functional business units
• Product / Service pricing structures and underlying costs of delivery including direct and indirect costs of: sales, production, delivery, support, continued R&D infrastructure and corporate administration
• Bidding / proposal processes, job cost estimating tools, processes and approvals
• Project management systems, reporting and feedback loops
• IT systems, company communications and document storage systems currently in place
• Working capital allocations across people, facilities, equipment and other
• Competitive landscape and key competitive advantages